Application Procedures

Deadlines, competing priorities, and the complications of partnering with external organizations can sometimes cause the grant application process to veer from the ideal path. In general, however, the following steps should be followed in applying for grant funding at Massasoit. At each step in the review process, the proposed project is evaluated for its fit with the college’s mission and strategic priorities.

  1. A faculty or professional staff member interested in pursuing grant funding for new initiatives completes page 1 of the Grant Approval Request (GAR) form. The form summarizes the proposed project, including goals, target population, need, expected outcomes, proposed activities, and an estimate of the funding request.
  1. If a funding source has not yet been identified:
  • The faculty or staff member signs the top of page 2 of the form and submits it to his/her supervising Dean for review, approval, and signature. If the Dean determines that the proposed project is feasible and aligns with college mission and priorities, he/she signs the GAR form.
  • The faculty or staff member then meets with the Director of Grants to discuss the project and review the GAR form. Following this discussion, the Director of Grants signs the form and submits it to the Vice President for review and signature with accompanying notes indicating his/her assessment of whether the project is a viable candidate for grant funding. Once the Vice President has signed the form granting approval to proceed, the Grants staff is able to commit time and resources to assisting the faculty or staff member in seeking funding.
  • The Grants staff will proceed to work with the faculty or staff member to identify potential funders whose mission and priorities are a good match with those of the proposed project.
  1. If a funding source has been identified:
  • The faculty or staff member and Director of Grants complete the final section of the GAR form with information on the funder, due date, grant amount, and funding match requirements. The faculty/staff member then signs this section and submits the form to his/her supervising Dean for review, approval, and signature. If the Dean approves of pursuing the grant, he/she signs the form.
  • The Director of Grants signs this section of the form and submits the form to the Vice President for review and signature with accompanying notes, as needed. Once the Vice President has approved moving forward with the grant application, the Director of Grants presents the proposed project and funding opportunity to the President for review and final decision of whether the grant application may proceed. If the President’s decision is affirmative, he signs the GAR form, and work on the proposal begins.
  1. The proposed faculty or staff member works with the Grants staff to prepare the draft grant proposal narrative and budget. The Grants staff confers with the Business Office Grant Accountant, Budget Analyst, and Payroll staff on budget issues.
  1. The draft proposal is reviewed by the appropriate Division Dean and Vice President, who will request any updates or revisions they deem necessary.
  1. The Grants staff makes the necessary revisions and obtains final approval and signature from the President.
  1. The Grants staff submits the approved grant proposal to the funding agency.